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COVID Plan Details for Early Childhood and Elementary School

Dear Early Childhood and Elementary Families:

The following information provides the Early Childhood and Elementary School details for our COVID Plan. Please know that our ultimate goal is the safety and well-being of our students, faculty and staff.

This webpage will be updated if there are additions or changes to procedures. We appreciate your cooperation and covet your prayers for the coming school year. If you have questions please contact us by email.

We can’t wait to welcome your children back to school!

Mrs. Brenda Klingerman, Principal
brenda.klingerman@heritagechristian.net

Mrs. Kim Freeman, Assistant Principal
kim.freeman@heritagechristian.net



Early Childhood & Elementary Procedures

Morning Arrival

Please understand these procedures are put in place for the safety of your children. Staff will carry out these procedures and will be directing you and assisting your students upon arrival.
  • School begins at 8:00 a.m.
  • The carline for student drop off / arrival will run from 7:30 a.m. through 8:00 a.m.
  • Please use the car line for the safety of all children and adults. Do not park and walk your child to the door.
  • Students will enter specific doors based on grade level. Doors are marked by numbers and will be monitored by staff to assist students who may need help.
  • Pull up directly behind the car in front of you (please do not stop at your student’s door number).
    • Early Childhood students and 1st grade will enter the south door (#1-1) and go directly to their classroom. All Early Childhood students will be walked to their entry door.
    • 2nd and 3rd grade students will enter the main elementary door (#1-2) and go directly to their classroom.
    • 4th grade students will enter the gym door (#1-3), just to the north of the main door, and go through the gym and directly to their classroom.
  • If your child is struggling to walk into the building on their own please wait until 8:00 a.m. and then walk your child into the office.
  • Students who arrive from 7:15-7:30 a.m. will enter the main elementary door (#1-2) and sit in the front hallway on sit spots. At 7:30 a.m. students will be dismissed to their classrooms.


Dismissal

Please understand that the staff who assist at dismissal are following the procedures put in place for the safety of your children. Dismissal time is based on grade level combinations riding in the same car.
  • Please do not come early to arrive before your designated pick-up time.
  • If you do arrive early, wait in the lot by the guard house at the entry to campus to avoid having to loop out the exit.
  • Pull all the way up in the car line as directed by the dismissal staff.
  • Please remain in your vehicle - this is imperative for safety reasons.
  • Please train your children to buckle themselves. Staff will assist as needed.
  • Parents should have their parent IDs with them for dismissal and after-school pick-up.
  • Bus students remain in the classroom and will be escorted to the bus.
  • Eagle Care students will be escorted to their locations at 3:30. Please see specific Eagle Care Procedures.


Times to Arrive for Pick-Up

Students Being Picked Up / Riding in the Same Car Arrival Time for Pick-Up
Half Day Preschool & Prep-K (Door 1-2) 12:00 PM
Half Day Kindergarten (Door 1-2) 12:15 PM
Early Childhood Only (no other students will be picked up)
You will be given a color-coded sign to place on your visor to indicate your pick up time.
Your child will be escorted to their car.
2:20 - 2:35 PM
Early Childhood AND/OR Elementary AND 5th Grade Only Students 2:35 - 2:50 PM
Early Childhood AND/OR Elementary who also have 6th Grade Students 2:55 - 3:05 PM
Elementary with Middle School / High School Students 3:05 - 3:30 PM

Lunch

  • All Early Childhood and Elementary students will eat in their classrooms.
  • Lunch will be served at:
    • 10:45-11:15 – Preschool and PrepK
    • 11:15-11:45 – Kindergarten and 1st Grade
    • 12:00-12:30 – 2nd, 3rd, and 4th Grades
  • Children with nut allergies will be placed in one cohort classroom per grade level. This cohort will eat in the cafeteria during their grade level lunch time.
  • Classroom desks will be cleaned prior to lunch and after lunch.
  • Children will wash hands prior to eating lunch and sanitize hands after lunch.
  • Please provide your child with a water bottle or refillable water bottle daily. Drinking fountains will only be used as water refill stations.


Recess

  • All students will have a daily outdoor recess time.
  • Recess will take place by classroom cohort in Kindergarten through 4th grade. Cohorts will be assigned a play area zone for their daily recess time.
  • Preschool will mix cohorts when playing outside on the playground.
  • Prep K will mix cohorts when playing outside on the playground.
  • Children will wash/sanitize their hands before and after recess.
  • Playground equipment will be sanitized on a regular basis.


Specials

Early Childhood:
  • Music and Movement as well as Library visits will take place for Preschool and Prep K classes. Kindergarten will follow a similar schedule as the Elementary grade levels.

Elementary School:
  • Physical Education - P.E. will take place in the elementary gym or outdoors. Children will wash or sanitize their hands prior to and after P.E. Activities will be non contact activities. Any shared equipment will be sanitized between uses.
  • Art - The Art teacher will travel to the cohort classroom for Art. The cafeteria and outdoors will be utilized for particular lessons. Materials will be sanitized between use.
  • Music - The Music teacher will travel to the cohort classroom for Music. For particular lessons the cafeteria and outdoors will be utilized. Instruments, when used, will be sanitized between use. Children will be instructed to sing quietly using their desk voice.
  • STEM lessons will be taught by the classroom teacher and will not be part of the Special’s rotation.
  • Spanish - The Spanish teacher will travel to the cohort classroom for Spanish.
  • Media Center - Classroom cohorts will take part in Read Alouds in the library within the Specials Schedule. We are working with the Indianapolis Marion County Public Library on procedures for checking out books.


Nurses' Offices

  • Our staff of six registered nurses (four on duty at all time) operate two clinics and are prepared to assist ill and well students in separate designated areas.
  • We will be reducing number of student visits by addressing minor complaints of well children outside of the nursing office
  • All students will be required to wear a mask in the nursing office.
  • Ill students going home must be picked up within the hour
  • Suspension of nebulized aerosol treatments in the school setting - only metered dose inhalers (MDI’s) will be used until further notice.
  • Parents will no longer be allowed to drop off medication in the nurse’s offices. Contact Health Services to set up medication drop off.


Masks

  • Students in 2nd through 4th grade will be required to wear masks in any situation in which physical distancing cannot be achieved. Students in preschool through 1st grade will not be required to wear masks, but will be required to carry a mask with them to be used if needed. Families will need to provide masks for their students that fully cover the nose and mouth and align with Heritage dress guidelines.
  • When seated in the classroom 6 feet apart students will be able to remove their masks.
  • If you wish your child to wear a face covering the entire day you will need to communicate this to your classroom teacher.
  • Face coverings and masks should be minimum 2-ply, can be solid color, striped or patterned, but many not include words or logos. Child-friendly characters are permitted.
  • Please practice with your child. [Helping Your Child Wear a Mask]


Student Appointments

  • All absences must be reported to the parent portal by 8:00 a.m.
  • If your child needs to be picked up early for an appointment, please enter the information into the MyHCS parent portal on veracross indicating the time of pick up.
  • Please make every effort to communicate early pickups 24 hours in advance.
  • Early pickups should take place prior to 2:00 p.m. so as not to interfere with regular dismissal.
  • Please come to the entry area of the elementary building and buzz the door. Your student will be brought to you in the waiting area.


Volunteer Policy

  • We greatly value our parent volunteers, however, at this time we cannot permit volunteers into the building.
  • Room Moms: We are creatively re-envisioning our program. More information will be available in the near future.


Classroom Storage & Personal Items

  • Every child will have their own personal item box with no sharing of any personal items.
  • Please clearly label ALL personal items.
  • Classroom items such as iPads and manipulatives will be sanitized between each student’s use.


Classroom Seating

  • Student seating will be 6 feet apart in K -4th grade classrooms and sneeze guards and/or masks utilized for less than 6 feet.
  • Where feasible, student seating will all face in one direction.
  • Sit Spots will be utilized in the classrooms and hallways to indicate physically distanced student lines.
  • Students will need masks or appropriate guards for reading and math groups.


Educational Support Services

  • Educational Support Services programming will continue within the cohort model and with safety precautions in place.


Eagle Care

  • Please welcome Mrs. Jordan Waplington as our new Eagle Care Director. Mrs. Waplington is transitioning from teaching third grade into this new position.
  • Eagle Care Information and Procedures can be found on our website: Eagle Care


Beginning of School Activities and Meetings

  • Due to new safety precautions, parents will not be permitted to walk their student(s) into school on the first day of school as has been the norm. However, we do understand the importance for you and your child to meet the teacher and see the classroom; therefore, a Meet the Teacher opportunity is available. Please watch your email for information on signing up for this event.
  • Parent Orientation Meetings: These meetings will be offered through Google Meet and also recorded for your convenience. Parent Orientations are of utmost importance as you hear directly from your classroom teachers. Further information will be coming on these events.


Safety Protocols

  • Students will be encouraged to wash hands regularly and use hand sanitizer when entering and exiting the classroom. Hand sanitizer will be provided in each classroom and around the school.
  • Hired three additional cleaning staff members to increase cleaning of high touch areas during the day, and provide nightly disinfecting of teacher and student work areas.
  • Purchased electrostatic sprayers to disinfect playgrounds, buses, and athletic equipment between usage.
  • Spaces that were previously not classrooms (meeting rooms, lunch rooms, music and art rooms, club rooms, community areas) fully converted to classrooms.


New Families

We want to welcome our many new families to our Heritage community! So many of the opportunities we normally have in place to welcome you are unfortunately not possible as we begin this school year. Your student’s teacher will welcome you well and will provide you with many additional details. The principals look forward to meeting you when you come to “Meet the Teacher”. Please be sure to stop in the office to introduce yourselves to us!

Please visit our website for Supply Lists and Standard Dress Code Requirements as well as other valuable information.